Paperwork lives in trucks and inboxes
Contracts, change orders, insurance certificates and project documents get scattered across texts, email, trucks and job folders.
Construction administration · South Florida
The paperwork behind your construction business.
Construction administration for small and growing South Florida contractors. We keep project documents, compliance records, subcontractor paperwork, invoicing follow-up, permit documentation and closeout organized and moving, without the cost of adding another full-time employee.
Administrative support services only. StrongBase Construction Admin, LLC is not a licensed contractor and does not perform or supervise construction work.
- CMQCS
- CMLP
- Notary Public
- Columbia University, Construction Project Management certificate
- English · Kreyòl · Français
The problem
Where the office side breaks down
Renewals sneak up
Licenses, insurance, business tax receipts and local registrations can have different renewal dates. Missing one can create unnecessary delays.
Paperwork stops moving
Permit corrections, invoices, subcontractor documents and closeout paperwork often sit until someone has time to follow up.
Service plans
Choose how much of the paperwork you want off your plate.
Month-to-month construction administration with a clearly defined scope. Not sure where to begin? Start with an administrative paperwork review.
Start here
Paperwork Review
Review of client-provided licenses, insurance, local registration records and administrative documents, with a prioritized action list. Registration status is recorded as documented, unconfirmed or missing based on the records provided.
Book the ReviewCity calls, portal retrieval, independent city verification, renewals, submissions and cleanup are outside this review and require a separate scope. This is an administrative document review, not a legal or regulatory compliance opinion.
Foundation
Business Records & Renewal Tracking
Stay compliant
For solo operators and small crews that need their essential business paperwork organized, monitored and current.
- Business record organization
- Renewal and expiration tracking
- Missing-document follow-up
- Digital document vault
- Monthly written status report
Operations
Active Job Tracking & Closeout Follow-Up
Keep jobs moving
For contractors with steady project volume who need someone keeping job records and paperwork organized and moving.
- Everything in Foundation, plus:
- Weekly job tracking and system updates
- Outstanding-item reminders
- Administrative closeout follow-up
- Subcontractor documentation
- Invoicing and payment follow-up
- Permit document checks and status tracking
Administrative Plus
Higher-Volume, Custom Scope
Your office, covered
For growing contractors who need higher-level administrative oversight without adding another full-time employee.
- Everything in Operations, plus:
- Higher agreed active-job volume
- More frequent system updates
- Weekly administrative review with the owner
- Administrative reporting using client-provided data
- Payroll and bookkeeper coordination
Pricing depends on your business size, active project volume and administrative complexity, so it's set with you on your free 20-minute call, not listed here. Your exact scope, workload limits and monthly fee are then confirmed in writing before service begins.
Separate service
Impact Window & Door Permitting
Full administrative permit processing — application preparation and submission, status monitoring, administrative correction coordination, agreed resubmissions, issuance follow-up and document delivery — available only for impact windows and doors. This is separate from every monthly package; city fees and technical services are not included.
Ask About PermittingWhat happens on the free 20-minute call
We talk through how your paperwork runs today — what's organized, what's falling through the cracks, and how many jobs and documents you're juggling. From that, you'll get a straight recommendation on which plan fits and what it costs for your business specifically. No pressure, no obligation, and no surprise follow-up calls if it's not a fit.
Flexible month-to-month service
Ongoing administrative services are provided on a month-to-month basis unless a different term is agreed to in writing. Before service begins, StrongBase and the client will confirm the selected service level, scope of work, workload limits, monthly fee, billing schedule, communication expectations and cancellation terms in writing (Schedule A).
Month-to-month service does not mean the scope is unlimited. Work outside the agreed scope — including initial backlog, rush work, independent city verification and new registrations — requires a separate written agreement or additional fee before it begins.
Cancellation. Either party may end ongoing month-to-month services by providing at least 30 days' written notice. The applicable final service date and any outstanding balance will be stated in the written service agreement.
Scope
Clear lines keep you protected
We handle the paperwork. Your licensed contractor stays in charge of the work.
StrongBase handles
- Preparing, organizing and tracking administrative documents
- Tracking renewals and documentation deadlines
- Following up on invoices, corrections and subcontractor paperwork
- Preparing administrative permit documentation from information provided by the contractor
- Communicating with jurisdictions regarding administrative matters when properly authorized
- Maintaining organized project and compliance records
You and your qualifier retain responsibility for
- Signing permit applications as contractor of record
- Supervising and directing construction work
- Construction methods and field decisions
- Contract terms, pricing and scope decisions
- Technical code determinations
- Legal, tax and accounting advice
Getting started
How it starts
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Free 20-minute call
Tell us how your paperwork is handled today, where things are falling behind and what you would like off your plate.
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Assessment & Setup
We identify the administrative workload, gather the necessary records and agree in writing on the responsibilities StrongBase will handle. Before ongoing work begins, we also confirm the selected service level, monthly fee, billing schedule and month-to-month service terms.
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Ongoing Administration
We keep the agreed paperwork moving and provide clear updates on completed items, outstanding documentation and anything requiring your review or signature.
2026 Florida updates
Contractor Admin Updates
Florida construction requirements and administrative deadlines change. We help our clients keep important documentation, renewals and deadlines on their radar.
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Permitting
HB 803 took effect. Some single-family work under $7,500 can skip a permit. Electrical, plumbing, structural, mechanical, gas and flood-zone work cannot, and a written exemption request is still required.
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Payroll
Florida's minimum wage rises to $15 an hour. Payroll and job pricing need to catch up.
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Building code
The 9th Edition Florida Building Code takes effect, changing which rules apply to new permit applications.
General information only. Requirements vary by project and jurisdiction. Confirm applicable requirements with the appropriate building department, licensed professional or attorney.
About
Built by someone who understands documentation
I'm Mia Osbourne. I spent more than a decade working in mortgage loan processing and quality control, where incomplete documentation could stop a file from moving forward. Today, my experience includes construction operations and permitting administration for a South Florida impact-window and remodeling company.
I created StrongBase to bring that same attention to documentation, organization and follow-through to small contractors who need a stronger administrative foundation without adding another full-time employee.
FAQ
Questions contractors ask
Don't see yours? Call (954) 352-9872 or email Strongbaseadmin@gmail.com.
Are you a licensed contractor?
No. StrongBase Construction Admin, LLC provides administrative services. We do not perform, supervise or direct construction work.
Can you pull permits for me?
Monthly plans cover administrative permit-document checks and status tracking, not preparing or submitting applications or handling corrections. Full administrative permit processing — including submission — is available as a separate, per-project service, currently offered only for impact windows and doors.
What don't you do?
We don't perform construction work, supervise crews, make technical construction decisions, prepare bids or change orders, provide engineering or architectural services, or provide legal, tax or accounting advice.
Is there a long-term contract?
No long-term contract is required for standard ongoing services. Our service plans are month-to-month unless a different term is agreed to in writing. Before work begins, the client and StrongBase confirm the scope of services, workload limits, monthly fee, billing schedule, communication expectations and cancellation terms in a written service agreement (Schedule A). Month-to-month service does not mean the scope is unlimited; work outside the agreed scope requires separate written approval.
How do I cancel month-to-month services?
Either party may end ongoing month-to-month services by providing at least 30 days' written notice, sent to the email address on file. Client remains responsible for fees through the final service date; if the notice period extends into another calendar month, that month's full fee is due and is not prorated.
Can I change my service level?
Service levels may be changed by written agreement based on the contractor's current project volume, administrative needs and available capacity. Any change in scope or monthly fee will be confirmed before the new services begin.
Where do you work?
StrongBase serves small and growing contractors throughout South Florida. Specific services may depend on the contractor's location, jurisdictions and administrative needs.
Let's get organized
Your projects need your attention. The paperwork needs ours.
Contact
Book a free 20-minute call
Tell us about your business and where the paperwork is getting stuck. We'll respond within one business day.
Call or text(954) 352-9872 EmailStrongbaseadmin@gmail.com SchedulingPick a time on our calendar